REQUEST FOR PROPOSALS

OPERATION OF MAKKOVIK ARENA CANTEEN

1) GENERAL

The intent and purpose of this Request for Proposals( RFP) is to solicit a statement of interest from experienced and qualified providers to operate the Makkovik Arena Canteen. The intention is for a service provider to provide a canteen service to customers while the Makkovik Arena is open . The Successful Proponent will enter into a lease and operating agreement, with the said owner Makkovik Inuit Community Government, to be signed at a later date.

2) COMPONANTS

The scope of the operations of the Makkovik Arena Canteen includes the following components:

a) To operate the Makkovik Arena Canteen on a regularly scheduled basis when it is open for activities or Community Events. The successful proponent will be expected to prepare fast food items, sell confectionary and beverages and be responsible for their own human resources. At the discretion of MICG, the selected proponent may extend its hours of operations.

b) To recognize the MICG- Recreation Department Eat Smart Policy by including a healthier alternative menu to include( but not limited to) bottled water, home made soups, sandwiches.

c) To be responsible for it's own administration duties, to include the ordering/delivery of items required, and the hiring of staff.

d) To supply own point of sale devices( cash register, debit machine and telephone services)

e) To be responsible for the cleaning and sanitation of the Makkovik Arena Canteen as per the Services NL regulations for food establishments.

f) That the lease will include the usage of the canteen, to include the cooking and refrigeration equipment , service counter, one large storage freezer in storage room and the storage security room located within the canteen.

REQUIREMENTS

In order to be considered for the RFP review process, the proponent must have the following documentation in place, to be provided with the RFP submission, or if in the process of acquiring . Please provide a copy of the form of application or letter if in the process of acquiring the documentation

a) Insurance Policy
b) Workers Health and Safety Commission Number
c) Business Number( not mandatory)
d) Business or Character References ( not mandatory but would prefer one of each).

AWARD

It is the Makkovik Inuit Community Governments intent to award the RFP to the most qualified and responsive respondent who offers the best overall proposal for the services Makkovik Inuit Community Government is requesting.

RFP SCHEDULE

REQUEST FOR PROPOSAL RELEASED ON
MARCH 19TH, 2019
DEADLINE FOR SUBMITTED QUESTIONS TO PROPOSAL
APRIL 15TH, 2019

REQUEST FOR PROPOSALS CLOSES ON: APRIL 30TH, 2019
FINAL SELECTION
MAY 08TH, 2019

The RFP process will be governed according to the above schedule. Although every attempt will be made to meet the RFP Schedule, the Makkovik Inuit Community Government reserves the right to modify any or all dates at it's sole discretion.

INQUIRIES

Any clarification of this document or request for additional information must be received by 12:00 pm, February 20th, 2019 in writing by fax or email to:

Doreen Winters
Acting Chief Administration Officer
Makkovik Inuit Community Government
P.O. Box 132, 16 Andersen Street
Makkovik, NL A0P 1J0
Telephone Number: 709-923-2221
Fax Number: 709-923-2126
Email Address: townclerk@makkovik.ca

SUBMISSION OF PROPOSALS

Please submit a letter explaining your reason for your interest, along with the required forms attached, in a sealed envelope, clearly marked " RFP- Operations of Makkovik Arena Canteen", to the address listed above by APRIL 30TH, 2019 at 12:00 am.

Makkovik Arena Application Form for submssion of RFPs

LEGAL FRAMEWORK

This is a call for proposals and not a call for tenders, or request for binding offers.

Date posted- MARCH 19TH, 2019